How do I add students?

How to create new logins for students

Anna Wallis avatar
Written by Anna Wallis
Updated over a week ago

Option 1: we generate your student accounts for you

We’ll add your students for you. To upload your spreadsheet to our secure data area, log in to Educake and click "Add or Move Students in Bulk" in green. Click "Choose files" and select your spreadsheet.

The spreadsheet needs to have the following information for each student:

  • First name

  • Last name

  • Year

  • Class

  • Subject

We also recommend you include this information:

  • UPN (to make sure students don't end up with duplicate accounts)

  • Email address (for resetting passwords)

We’ll create accounts for your students, and send you their login details within the hour (although during busy periods this might take until the end of the day). We’ll also send you a PDF you can print on to sticky labels so you can distribute your students' details easier, and so students can stick them in their books or planners.

If you'd like our system to automatically email your students their username and a link to set their password, please let us know when you send your spreadsheet.

Option 2: you can add your own students

If you’d rather create your student accounts on your own, you can do that too. First you’ll need to create a spreadsheet with the information listed above. It can be a .CSV, .XLS, or .XLSX. To include a second class for a student, use a second row.

Tip: it's quickest if you include all your students on one spreadsheet, rather than uploading each class separately. They don't have to be in any particular order - in Educake they'll be organised by their classes, and then alphabetically by last name.

Your spreadsheet should look like this:

Once you’ve got your spreadsheet saved, sign in to Educake and click on "Add or move students in bulk", shown below. At the bottom of the page select "Go to uploader".

The uploader will walk you through some steps to identify students who don't have accounts yet and students who already have accounts. At the end your students’ login details will be emailed to you in a spreadsheet and in sticky labels. You'll also have the option to automatically send your students their usernames and a link to set a password.

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